Policies and Procedures of SOAC
Pertinent information about Special Olympics Allen County
*Indoor activities are canceled only when the event is held inside of a school or a building that is closed for the day due to inclement weather.
*Outdoor activities will be held as scheduled. If the weather is not suitable for practice, a cancellation will only be made on site at the time the event is to begin. Remember: It may be raining on your side of town while the sun may be shining at our scheduled practice.
*Travel only if you feel safe.
Our program is COMPLETELY organized and run by volunteers. The vast majority of these volunteers have full time jobs. A County Management Team meets every month to plan our sports and fundraising events. An immediate response to your email, text, or voice mail is not possible.
If you sign up for a competition, it is expected that you will participate. Local, Area, and State competitions require entry fees to be paid by SOAC. No refunds are given to our program from the state. If you agree to participate and do not show up, you will be charged the entry fee for that tournament. You will not qualify for participation in any sports until this fee is paid in full.
Although our sports programming comes to you at NO cost, SOAC pays rental for all of our sports facilities. Most places charge us their regular price. If you know of a site that fits our program needs and our mission that we can utilize at no cost, please contact us. Sports facilities needed: Basketball, Track & Field, Swimming, Golf, Corn Toss, Bowling, and Floor Hockey.
Uniforms and Equipment
Uniforms and equipment can be very costly for our program because of the quantity that we need. All athletes are given a green t-shirt once you return your participation form and have a current medical report on file with us. Please wear this to ALL competitions. The green t-shirt, with our new county logo, identifies you as a part of the Allen County program. If you need a replacement, an additional shirt can be purchased for $7. All other uniforms and equipment are provided by our program for your use.
Various fundraisers are organized each year. It is expected that you volunteer your time and/or make a monetary donation to help make these fundraisers successful. These events include the Polar Plunge, Poker Run, Celebrity Golf Classic, sell Mad Ants programs at games as well as various others. These events, along with private and corporate donations, are our only means of raising the funds needed to continue to provide year round sports programming at no cost to our athletes.
All of our sports practices are 45 minutes or 1 hour in length. Competitions are longer in duration. It is vital that you do your best to remain at the site with your athlete. Due to the possibility of injury, medical conditions, or behavioral issues during practice, it is most important that you remain at the site. We must keep all of our athletes and volunteers safe.
The state requires that athletes participate in 8 practice sessions prior to any competitions so that all athletes are well trained and working towards a healthy lifestyle. Please make every attempt to be at each practice. We appreciate knowing of your absence in the planning of our events. Call 260.402.1302 and leave a message or text with your name if you cannot attend.
Special Olympics is a NO cost program for the athletes. It is NOT a free program. We are in need of funding for uniforms, t shirts, jackets, sports equipment, entry fees, gym rental, track rental, golf course fees, swim rental, bowling fees, printing costs, and miscellaneous items on a regular basis. Please consider making a donation to our program!